33rd Annual
South Central Arc User Group Conference
Exhibit Hall
Frisco, Texas
April 18-21, 2023
Embassy Suites by Hilton Dallas - Frisco Hotel & Conv. Center
Frisco, TX 75034
7600 John Q Hammons Dr, Frisco, TX 75034
(972) 712-7200
SCAUG Conference Hotel Group Rate - $199 thru March 21, 2023
Must register before March 1, 2023 to receive a conference shirt!
Early Registration Ends March 1, 2023
Exhibitor Specific Agenda
Wednesday, April 19, 2023
Exhibitor Setup Afternoon - 3:00 pm - 6:00 pm - Frisco 6 Ballroom
Meet & Greet Social - 5:00 pm- 8:00 pm - Hotel Atrium
Thursday, April 20, 2023
Exhibitor Setup Morning - 7:30 am - 8:30 am - Frisco 6 Ballroom
Registration/ Breakfast - 7:30 am-9:00 am - Hotel breakfast / Foyer / Frisco 6 Ballroom
Opening Session / Keynote - 9:00 am -12:00 pm - Frisco 6 Ballroom
Lunch - 12:00 pm -1:00 pm -Frisco 6 Ballroom
Sessions / Breaks / ESRI HOLL - 1:00 pm - 4:40 pm - Indian Trails / Buffalo Trails / Comanche / Frisco 6 Ballroom
Exhibitor Social - 5:00 pm- 8:00 pm - Frisco 6 Ballroom
Friday, April 21, 2023
Registration/ Breakfast - 8:00 am-9:00 am - Foyer / Frisco 6 Ballroom
Sessions / Breaks / ESRI HOLL - 9:00 am - 12:00 pm - Indian Trails / Buffalo Trails / Comanche / Frisco 6 Ballroom
Lunch - 12:00 pm -1:00 pm - Foyer / Frisco 6 Ballroom
Sessions / Breaks / ESRI HOLL - 1:00 pm - 2:50 pm - Indian Trails / Buffalo Trails / Comanche / Frisco 6 Ballroom
Closing Session / Door prizes - 3:00 pm - 4:00 pm - Frisco 6 Ballroom
Exhibitor Sessions Close/Take-down -4:00 pm
What are the different exhibitor opportunities?
Platinum $2,400 - Limit 1 (0 available)
-Double Exhibit Booth (accommodates 16’x20’)
-6' Table & 2 chairs with wastebasket
-Wireless Internet
-Electricity provided
-Sponsorship towards Opening Breakfast
-Three Registrations with Membership
(includes access to sessions and meals)
-Full page ad in conference program
-Twenty-five tickets for doorprizes
-Company Logo and Link on SCAUG website
Gold $1,200 - Limit 3 (0 available)
-Exhibit Booth (accommodates 8’x10’)
-6' Table & 2 chairs with wastebasket
-Wireless Internet -Electricity provided
-Sponsorship towards Exhibit Hall Reception
-Two Registrations with Membership
(includes access to sessions and meals)
-Full page ad in conference program
-Twenty tickets for doorprizes
-Company Logo and Link on SCAUG website
Silver $900
-Exhibit Booth (accommodates 8’x10’)
-6' Table & 2 chairs with wastebasket
-Wireless Internet
-Electricity provided
-Sponsorship towards Coffee Break
-One Registration with Membership
(includes access to sessions and meals)
-Full page ad in conference program
-Fifteen tickets for doorprizes
-Company Logo and Link on SCAUG website
Standard Booth $600
-Exhibit Booth (accommodates 8’x10’)
-6' Table & 2 chairs with wastebasket
-Wireless Internet
-Electricity provided
-One Registration with Membership
(includes access to sessions and meals)
-Half page ad in conference program
-Ten tickets for doorprizes
-Company Logo and Link on SCAUG website
Additional Booth Attendee $180 - (Current Company Registration Required)
-One Registration with Membership
(includes access to sessions and meals)
Add Only $240 -
-Full page ad in conference program
-Company Logo and Link on SCAUG website
What are the benefits of being a exhibitor?
- A full conference day for exhibitors with dedicated interaction times throughout the day.
- Company Logo on SCAUG website & advertisement in conference program.
- Food & Beverage breaks served around Exhibitor Hall
What do I need to do to become an exhibitor?
Please submit the following information to exhibitcoordinator@scaug.org
- Submit Registration & Payment
- Send in Company Bio (no more than 125 words)
- Send in high resolution Company Logo (jpg, tif, gif, pdf, png, etc...)
- Send in high resolution ad for the conference guide free 1/2 page ad (jpg, tif, gif, pdf, png, etc...)(5" W x 4" H - Additional sizes can be purchased)
- Please bring a $25 minimum door prize
HALF_SHEET_AD_SIZE.pdf
Shipping and Return Shipping Information:
1. All incoming packages should be addressed to a client's name and marked with a company's name and the date of a conference. We do not deliver packages to booths or rooms. Packages are held in Business Center. Charges apply for the storage space.
GUEST NAME (Name of the On-Site Contact Person)
GROUP/EVENT NAME
CONFERENCE DATE
ADDRESS: 7600 John Q. Hammons Dr.
Frisco, TX 75034
# of boxes (i.e. Box 1 of __)
2. Packages that are shipped through the business center have to have shipping labels attached. All boxes being shipped out require the Sender to call the Carrier (UPS, FedEx) and arrange for pick up. If Business Center is closed, the Sender needs to take packages to a FedEx or UPS store.
Holding & Shipping Fees/Policies
Here are the charges and fees for package handling. Charges are Per Day after 24 hours
Boxes left on the premises for longer than 30 days after departure without shipping instructions will be discarded.
Incoming & Outgoing package handling fees:
Boxes up to 36" x 24" x 24" up to 20 lbs $5.00 per box / per day
Boxes 21 lbs or larger or display cases $10.00 per box / per day
Pallets $100.00 per pallet/per day
Forklift & Operator (as requested) $125.00 per pallet
*There is no charge if packages are picked up on the day they arrived.
Hours of Operation & Instructions
All incoming shipments must be tracked and picked up from the business center by the recipient. If you would like your shipment delivered to you, you must notify our business center supervisor or our staff for delivery. If you would like to ship a package through the business center, we will gladly accommodate you between Business hours (hours may vary,) however, please have your own shipping labels attached to your package and be prepared to call in your shipment so that FedEx/UPS knows it is ready for pick-up! If you would like to handle all of your shipping needs through the business center account, we can gladly do so, but there will be additional fees to cover the shipping expenses as well as the pick-up fee that will be placed on our account. Please also note that shipping tape is not free; if needed and you do not supply your own it will need to be purchased if you would like to use our services.
After-Hours
If you need to ship a package outside of business center hours (hours vary) on the weekends, the closest FedEx and UPS locations are listed below or feel free to speak with our staff about after-hours shipping attendant packages. You are welcome to leave your package at the front desk for shipping, however, if your package is NOT shipped through the business center, you are leaving it at your own risk; we do not have a shipping specialist to advise you, the package cannot be documented in our log or stored in our locked storage area, and no member of the hotel staff shall be responsible for it. Packages left unattended are in no way the responsibility of the hotel staff.
FedEx Office Print & Ship Center
1-800-463-3339
8290 Texas 121
Frisco, TX 75034
UPS: (8:00 AM - 6:30 PM)
1-800-742-5877
The UPS Store
4760 Preston Rd. #244
Frisco, TX 75034
For return packages, all must be packaged and labeled by exhibitors. Exhibitors must also schedule the pickup for the carrier they are using. Hotel does not setup pickups.
For more exhibitor information contact: exhibitcoordinator@scaug.org
If paying by check or P.O. return a copy of
invoice with your payment to:
SCAUG
c/o James Allen
PO Box 96
Ardmore, OK 73402
Should you have additional questions contact:
SCAUG - Treasurer
Email: treasurer@scaug.org
