35th Anniversary
South Central Arc User Group Conference
Exhibit Hall
Frisco, Texas
April 14-17, 2025
Embassy Suites by Hilton Dallas - Frisco Hotel & Conv. Center
Frisco, TX 75034
7600 John Q Hammons Dr, Frisco, TX 75034
(972) 712-7200
SCAUG Conference Hotel Group Rate - $179 thru March 23, 2025
Book Online :
https://www.hilton.com/en/attend-my-event/scaug35thannualapril2025/
Group Code : 91M
Early Registration Ends March 6, 2025
Must register before March 6, 2025 to receive a conference shirt!
Submit Publication Materials (Deadline March 6, 2025) :
2025 SCAUG Exhibitor Material Submission Form
https://arcg.is/0HHeub
Exhibitor Specific Agenda
Tuesday, April 15, 2025
Noon - 4:00 pm - Exhibitor Setup
5:00 - 8:00 pm - Welcome Social
Wednesday, April 16, 2025
7:30 - 9:00 am - Registration
9:00 - 11:30 pm - Opening Session & Keynote
Noon - 1:00 pm - Lunch
1:00 - 2:50 pm - Sessions
3:00 - 3:30 pm - Exhibitor Break
3:40 - 4:50 pm - Sessions
5:00 - 8:00 pm - Baseball Social
Thursday, April 17, 2025
8:00 - 9:00 am - Registration
9:00 - 10:10 am - Sessions
10:10 - 10: 40 am Exhibitor Break
10:40 - 11:50 am - Sessions
Noon - 1:00 pm - Lunch
1:00 - 2:50 pm - Sessions
3:00 -4:00 pm - Closing Session
4:00 - 5:00 pm - Exhibitor Breakdown
What are the different exhibitor opportunities?
Platinum $3,600 - Limit 1
-Double Exhibit Booth (accommodates approx. 16’x20’)
-6' Table & 2 chairs with wastebasket
-Wireless Internet
-Electricity provided
-Recognition at Opening Session
-Three Registrations with Membership
(includes access to sessions and meals)
-Full page ad in conference program
-Twenty tickets for door prizes
-Company Logo and Link on SCAUG website
Gold $1,800 - Limit 3
-Exhibit Booth (accommodates approx. 8’x10’)
-6' Table & 2 chairs with wastebasket
-Wireless Internet -Electricity provided
-Recognition at Exhibit Hall Reception
-Two Registrations with Membership
(includes access to sessions and meals)
-Full page ad in conference program
-Fifteen tickets for door prizes
-Company Logo and Link on SCAUG website
Silver $1,400
-Exhibit Booth (accommodates approx. 8’x10’)
-6' Table & 2 chairs with wastebasket
-Wireless Internet
-Electricity provided
-Recognition at Coffee Break
-One Registration with Membership
(includes access to sessions and meals)
-Full page ad in conference program
-Ten tickets for door prizes
-Company Logo and Link on SCAUG website
Standard Booth $900
-Exhibit Booth (accommodates approx. 8’x10’)
-6' Table & 2 chairs with wastebasket
-Wireless Internet
-Electricity provided
-One Registration with Membership
(includes access to sessions and meals)
-Half page ad in conference program
-Five tickets for door prizes
-Company Logo and Link on SCAUG website
Additional Booth Attendee $300- (Current Company Registration Required)
-One Registration with Membership
(includes access to sessions and meals)
Ad Only $360
-Full page ad in conference program
-Company Logo and Link on SCAUG website
What are the benefits of being an exhibitor?
- A full conference day for exhibitors with dedicated interaction times throughout the day.
- Company Logo on SCAUG website & advertisement in conference program.
- Food & Beverage breaks served around Exhibitor Hall
What do I need to do to become an exhibitor?
Please submit the following information to :
2025 SCAUG Exhibitor Material Submission Form
https://arcg.is/0HHeub
- Submit Registration & Payment
- Send in Company Bio (no more than 125 words)
- Send in high resolution Company Logo (jpg, tif, gif, pdf, png, etc...)
- Send in high resolution Ad for the conference guide (jpg, tif, gif, pdf, png, etc...)
-
- 1/2 Page -Landscape (2.75" H x 4.25" W - Included in Standard Booth)
- Full Page- Portrait (5.5" H x 4.25" W - Included in Platinum, Gold, & Silver Sponsorships)
- Please bring a $25 minimum door prize
Shipping and Return Shipping Information:
1. All incoming packages should be addressed to a client's name and marked with a company's name and the date of a conference. We do not deliver packages to booths or rooms. Packages are held in Business Center. Charges apply for the storage space.
GUEST NAME (Name of the On-Site Contact Person)
GROUP/EVENT NAME
CONFERENCE DATE
ADDRESS: 7600 John Q. Hammons Dr.
Frisco, TX 75034
# of boxes (i.e. Box 1 of __)
2. Packages that are shipped through the business center have to have shipping labels attached. All boxes being shipped out require the Sender to call the Carrier (UPS, FedEx) and arrange for pick up. If Business Center is closed, the Sender needs to take packages to a FedEx or UPS store.
Holding & Shipping Fees/Policies
Here are the charges and fees for package handling. Charges are Per Day after 24 hours
Boxes left on the premises for longer than 30 days after departure without shipping instructions will be discarded.
Incoming & Outgoing package handling fees:
Boxes up to 36" x 24" x 24" up to 20 lbs $5.00 per box / per day
Boxes 21 lbs or larger or display cases $10.00 per box / per day
Pallets $100.00 per pallet/per day
Forklift & Operator (as requested) $125.00 per pallet
*There is no charge if packages are picked up on the day they arrived.
Hours of Operation & Instructions
All incoming shipments must be tracked and picked up from the business center by the recipient. If you would like your shipment delivered to you, you must notify our business center supervisor or our staff for delivery. If you would like to ship a package through the business center, we will gladly accommodate you between Business hours (hours may vary,) however, please have your own shipping labels attached to your package and be prepared to call in your shipment so that FedEx/UPS knows it is ready for pick-up! If you would like to handle all of your shipping needs through the business center account, we can gladly do so, but there will be additional fees to cover the shipping expenses as well as the pick-up fee that will be placed on our account. Please also note that shipping tape is not free; if needed and you do not supply your own it will need to be purchased if you would like to use our services.
After-Hours
If you need to ship a package outside of business center hours (hours vary) on the weekends, the closest FedEx and UPS locations are listed below or feel free to speak with our staff about after-hours shipping attendant packages. You are welcome to leave your package at the front desk for shipping, however, if your package is NOT shipped through the business center, you are leaving it at your own risk; we do not have a shipping specialist to advise you, the package cannot be documented in our log or stored in our locked storage area, and no member of the hotel staff shall be responsible for it. Packages left unattended are in no way the responsibility of the hotel staff.
FedEx Office Print & Ship Center
1-800-463-3339
8290 Texas 121
Frisco, TX 75034
UPS: (8:00 AM - 6:30 PM)
1-800-742-5877
The UPS Store
4760 Preston Rd. #244
Frisco, TX 75034
For return packages, all must be packaged and labeled by exhibitors. Exhibitors must also schedule the pickup for the carrier they are using. Hotel does not setup pickups.
For more exhibitor information contact: exhibitcoordinator@scaug.org
If paying by check or P.O. return a copy of
invoice with your payment to:
SCAUG
c/o James Allen
PO Box 96
Ardmore, OK 73402
Should you have additional questions contact:
SCAUG - Treasurer
Email: treasurer@scaug.org
